Records Management
Benefits of Managing Records
Save Space
Move records not required for daily operations or frequent reference out of offices to storage areas and out of active electronic mailboxes to electronic archives; and by removing records that no longer have significant value from storage areas and archives (on/off campus, in all mediums) and recycling/shredding/deleting them.
Save Money
Avoid the purchase of equipment and supplies and disk space to file unneeded records; by providing less expensive storage facilities for less active records; and by releasing surplus filing equipment/disk space for re-use.
Save Time
Locate active records by removing inactive material from office files and active electronic files; by reducing the number of files to search through in storage/electronic archives.
Protect the University
Ensure that all legal, historical, fiscal and administrative requirements are satisfied before your records are destroyed.