UC Santa Barbara Policies Policy 3100
Issuing Unit: Institutional Advancement
Date: September 1, 1992
UNIVERSITY EMPLOYEES RELATIONS
WITH STATE AND FEDERAL OFFICIALS
I. REFERENCES
A. Standing orders of The Regents, Section 101.1(k).
B. President Hitch's memorandum to Chancellors, et al., dated
February 25, 1970 (amended by memoranda dated May 4, 1970 and
October 8, 1970).
C. Chancellor Cheadle's memorandum to Department Chairmen and
Administrative Officers, dated March 5, 1970.
II. POLICY
Individual, university employees or groups of employees shall not,
unless they are specifically authorized by the President, act or
give the appearance of acting on behalf of the University when
communicating with state or federal governmental officials
concerning policies or legislation relating to the University.
Individual university employees or groups of employees shall not
lobby or give the appearance of lobbying, for the purpose of
furthering the particular interests of any individual member,
department, campus, or other unit of the University.
This policy does not apply to informal discussions with Regents
whether ex-officio or appointed, and is not intended to discourage
the free flow of communication among Regents, administrators,
faculty, staff and students of the University.
III. PROCEDURE FOR FORMAL CONTACTS WITH OFFICIALS AND AGENCIES
A. Contact by State/Federal Agencies
If an individual university employee is invited by a member of
a committee of the State Legislature or Congress or by any
other state or federal governmental agency or officer to
discuss pending legislation or policy relating to the
University or to serve on a governmental commission, board, or
committee relating to the University, the invitee must notify
the President, through the Chancellor to the Special Assistant
to the President (Sacramento Office) in regard to state matters
and through the Chancellor to the Senior Vice President--
University Relations in regard to federal matters.
B. Visits to Sacramento or Washington
When visits to Sacramento or Washington in connection with
University business are planned, the University's Sacramento
Office or Washington Office, respectively, should be notified
in advance. When appropriate, an informal report of the
results of such visits should be sent to these offices as soon
as possible.
C. Correspondence
When corresponding with state and federal officials, University
letterhead should be used only when the writer is representing
the University; letters expressing personal views should be
written on personal stationery. A copy of University
letterhead correspondence with principal state and federal
officials, including members of the Congress and the
Legislature, should be sent directly to the Sacramento or
Washington office, as appropriate.
D. Campus Visits by State/Federal Officials
Reports on campus visits by, or on services rendered to members
of the State Legislature, Congress, or principal officers of
government shall be made to the President, via the Chancellor
to the Special Assistant to the President (Sacramento Office)
for state officials or to the Senior Vice President--University
Relations for federal officials.
Please direct questions about these policies to Meta.Clow@vcadmin.ucsb.edu. For questions or comments regarding the format of the above information, please contact webcontact@ucsbuxa.ucsb.edu.
Return to the UCSB home page.
Last Modified By: EBH, 7/09/98