UC Santa Barbara Policy 7015
Policies
Issuing Unit: Administrative Services Date: January 1, 1986
ACCESS TO AND RELEASE OF
UNIVERSITY ADMINISTRATIVE RECORDS
I. REFERENCES:
A. State of California Public Records Act; Government Code Section
6250.
B. UCSB Policies Manual, Policy 7030, Allowable Charges for Copies
of Records.
C. UCSB Policies Manual, Policy 7050, University's Record
Management Program.
D. UCSB Policies Manual, Policy 7005, Privacy of Home Address and
Home Telephone Number.
II. POLICY:
The California Public Records Act applies to the University because
the University is State Agency. It provides that access to
information concerning the conduct of the people's business is a
fundamental and necessary right of every person in this State; that
public records must be open to public inspection during regular
office hours; and that every citizen has the right to inspect any
public record except as provided in the Act.
A.Under the Public Records Act, the following are not public
records:
1.Any record for which it can be demonstrated that the public
interest served by not making the record public clearly
outweighs the public interest served by disclosure of the
record.
2.Preliminary drafts, notes or intra-University memoranda not
retained by the University in the ordinary course of
business (see UCSB Policy 7050), provided that the public
interest in withholding such material clearly outweighs
the public interest in disclosure.
3.Records pertaining to pending litigation to which the
University is a party.
4.Records or complaints to or investigations conducted by the
UCSB Campus Police or other agencies for correctional or
law enforcement purposes.
5.Test questions, scoring keys, and other examination data.
6.Real estate appraisals, engineering feasibility estimates and
evaluations, relative to the acquisition of property, or
public supply and construction contracts, until all of the
property has been acquired or contract agreement obtained.
7.Library and museum materials acquired and presented solely
for reference or exhibition.
8.Any record, the disclosure of which is exempted or prohibited
pursuant to provisions of Federal or State law, including
provisions of the evidence code relating to the
physician-patient, psycho-therapist-patient,
lawyer-client, and official confidence privileges.
9.Personnel, medical, or similar files, the disclosure of which
would constitute an unwarranted invasion of personal
privacy.
B. The following information, which is part of an individual's
employment contract with the University, is considered public
and may be released without the employee's permission.
Name
Organizational unit assignment
Work location
Current job title and title code
Current job description, duties and responsibilities
Current salary
Date appointed/separated
Time base (e.g. full or part time)
Tenure (e.g. career, casual, probationary)
Cost to the University for training, travel, etc.
Please direct questions about these policies to Meta.Clow@vcadmin.ucsb.edu. For questions or comments regarding the format of the above information, please contact webcontact@ucsbuxa.ucsb.edu.
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Last Modified By: EBH, 7/09/98