UC Santa Barbara Policy 1115
Policies
Issuing Unit: Academic Affairs Date: January 1, 1986
USE OF GUEST LECTURERS
I. REFERENCES:
A. Resolution on Policy Governing Guest Lecturers, approved by The
Regents of the University of California, July 11, 1969.
B. President Hitch's memorandum to Chancellors, Assignment of
Responsibilities to Department Chairmen in Connection with the
Use of Guest Lecturers, July 31, 1969.
C. UCSB Policies Manual, Policy 5120, Honoraria.
II. POLICY:
A. Use of Guest Lecturers
The employment of a guest lecturer is limited to a maximum of
two weeks. Appointees for longer periods must be hired under an
appropriate academic title. Occasionally, the use of a guest
lecturer can be used to enrich classroom instruction, but only
regular academic appointees holding instructional titles can be
held responsible for course content, teaching methods,
supervision, and evaluation of students in their courses.
B. Responsibilities of the Department Chairperson
It is the responsibility of the department chairperson to:
1. Be informed in advance about any intended use of guest
lecturers.
2. Determine whether the guest lecturer is qualified for the
purpose and whether the lecture topic is appropriate to
the aims of the course.
3. Verify that any compensation requested is reasonable and
secure the necessary approval signatures. See Policy 5120.
4. Maintain records including the name of the guest lecturer,
the course name and number, the number of lecture
appearances, and the amount of compensation received.
C. Methods of Payment:
1. UC employees:
Guest lecturers employed at other UC campuses can be
reimbursed for travel/per diem expenses in accordance with
Policy 5170, Attachment A, using a Travel Expense Voucher
form. If any salary compensation is permissible by policy
and is desired, a one-time payment should be requested as
follows:
a. The UCSB host department will prepare a letter of
request indicating its desire to hire a UC employee,
following the exact format shown in Attachment A. A
Special Payroll form is to be attached to the
one-time payment request. These materials, after
signature by the department chairperson and
appropriate Dean/Provost, are to be forwarded to the
Academic Personnel Office for processing and
approval.
b. The one-time payment request will be forwarded by
Academic Personnel to the home campus department. The
home department will be asked to prepare the
appropriate PAF/Change-in-Status form to accomplish
the one-time payment. The home department will attach
the letter request and Special Payroll to the
PAF/Change-in-Status form and return it to the UCSB
Academic Personnel Office for transmittal to the
Payroll Office.
2. Non-UC Employees:
Guest lecturers from other than UC campuses may be paid an
honorarium (which can also include travel/per diem
expenses), using a Request for Issuance of Check form
(Form 5), unless the lecturer is an alien. For aliens
only, if desired, a Travel Expense Voucher may be
submitted for reimbursement of actual travel expenses,
supported by receipts, and a Form 5 submitted for
additional honoraria. (The Travel Expense Voucher and Form
5 should be stapled together when submitted to the
Accounting Office, so that payment can be combined into
one check.) See Policy 5120 regarding honoraria and Policy
5145, Payments to Aliens, if applicable.
III. ATTACHMENT:
A. Proposed Form Letter for One-Time Payment
Please direct questions about these policies to Meta.Clow@vcadmin.ucsb.edu. For questions or comments regarding the format of the above information, please contact webcontact@ucsbuxa.ucsb.edu.
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Last Modified By: EBH, 7/09/98