UC Santa Barbara Policy 1015
Policies
Issuing Unit: Academic Affairs Date: February 1, 1980
ACADEMIC FIELD TRIPS
I. REFERENCES:
A. UCSB Policies Manual, Policy 5318, Use of University Vehicles.
II. POLICY:
A. Definition:
An academic field trip is defined as an organized, UCSB
sponsored excursion from the campus, in order to engage in
studies that are part of the academic program. Such trips may
be scheduled during normal class hours or for extended periods
outside of class, such as weekends. Most commonly, academic
field trips are required and essential to the content of the
course, but on occasion a department will sponsor an optional
field trip that is intended for enrichment only.
B. Authorization:
To protect students from large time commitments on short
notice:
1. Field trips are normally authorized as part of a course on
the course approval requests, and the time commitment is
published in the course description.
2. Because situations may arise wherein a field trip would
add measurably to the content of a course, such trips may
be scheduled, but require authorization by the department
chairperson at least 24 hours in advance.
3. In authorizing short-notice field trips the department
chairperson should ensure (a) that no student will be
unduly burdened by a large time commitment, and (b) that
the trip will add to the academic content of the course.
C. Transportation:
1. Use of University Vehicles:
a. University vehicles may be used, in conformity with
Policy 5318.
b. The expenses of such transportation shall be financed
from departmental funds, unless specific fees are
approved by the President (in accordance with the
University of California Planning and Budget Manual,
Section 6060, Appendix ll) although students may be
asked, at their option, to share expenses on field
trips.
2. Use of Private Vehicles:
With the instructor's prior approval, privately owned
vehicles may be used for transportation of faculty and
students on authorized field trips, provided evidence of
insurance is submitted. Reimbursement for allowable
transportation expenses may be in accordance with
Procedure 5170, Attachment A, with the prior approval of
the department chairperson.
D. Subsistence:
1. Faculty: Faculty members in charge of authorized field
trips may be paid subsistence allowances in accordance
with regulations outlined in Policy 5170, Attachment A.
2. Students:
a. No subsistence allowance may be paid to a student
whose participation in an authorized field trip
arises from his/her enrollment in the course
b. Students will be required to pay for actual
meals/lodging costs.
E. List of Participants:
The faculty member taking students on an overnight field trip
will take steps to ensure that a roster of participants is made
at the beginning of the field trip and checked before departure
for the return trip to ensure that all participants are
accounted for. The primary intent is to protect students,
staff, and faculty when they participate in field trips and
establish a procedure whereby the likelihood of negligence is
reduced or eliminated. A copy of the roster should be
maintained in the departmental office and shall include:
1. A list of students, including name, address and telephone
number of the person to be contacted in case of emergency
for each student.
2. Names of those who are acting as advisors, etc.
3. The itinerary and localities where the party might be
reached at least once a day.
Please direct questions about these policies to Meta.Clow@vcadmin.ucsb.edu. For questions or comments regarding the format of the above information, please contact webcontact@ucsbuxa.ucsb.edu.
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Last Modified By: EBH, 7/09/98